Use the checklist below to help you plan your event or
click
here to download an Excel version.
|
PRE-CON MEETING CHECKLIST
|
| Group Name |
|
| Agent Name |
|
| Ops Manager |
|
| Date of Arrival |
|
| Date of Departure |
|
| Event Planner |
|
|
Accommodation
|
| Item |
Checked |
Notes |
| |
Yes |
No |
|
| Rooming List |
|
|
|
| Check in / out requirements |
|
|
|
| Baggage Handling |
|
|
|
| Porterage |
|
|
|
| Storage |
|
|
|
| Welcome Letters |
|
|
|
| VIP's Special Requirements |
|
|
|
| Car Parking |
|
|
|
| List of hotel contacts |
|
|
|
| Access for disabled |
|
|
|
| Security requirements |
|
|
|
| Deliveries of goods / boxes |
|
|
|
| Room Drop |
|
|
|
| ETA / ETD (if known) |
|
|
|
|
Food & Beverage
|
| Item |
Checked |
Notes |
| |
Yes |
No |
|
| Breakfast requirements |
|
|
|
| Welcome / Arrival Drinks |
|
|
|
| Dinner requirements |
|
|
|
| Dietary requirements |
|
|
|
| F & B Signatories |
|
|
|
| Late bar openings |
|
|
|
|
Function Rooms
|
| Item |
Checked |
Notes |
| |
Yes |
No |
|
| Set up |
|
|
|
| AV equipment |
|
|
|
|
Accounting / Billing
|
| Item |
Checked |
Notes |
| |
Yes |
No |
|
| Master Account |
|
|
|
| Authorised Signatories |
|
|
|
| Daily signing off |
|
|
|
| Billing address |
|
|
|
| Deposits |
|
|
|
| F & B billing |
|
|
|
Profile of the Event
|
Other remarks
|
